Bausch Health

  • Adminstrative Assistant

    Job Location US-NJ-Bridgewater
    Job ID
    10878
    Pos. Category
    Finance
    Pos. Type
    Full Time
  • Overview

    Bausch Healthcare is a diverse and decentralized pharmaceutical company that is committed to focusing on our key stakeholders while delivering consistently high performance. Our values provide the overall direction for our company, and provide us with the tools necessary to rise to any challenge by leveraging our collective hard work and effort along with our unwavering competitive spirit. These values help us set goals based on our organization’s potential and what we hope it will become.

    Responsibilities

    • Maintain schedule/calendar of key activities for groups for reporting and business critical dates.
    • Prioritize as needed and work with the teams to proactively identify potential needs.
    • Review, email / print requests for approval (eg: PeopleSoft requisitions, expense approvals, etc.) on a daily basis, and ensure that all requisitions are addressed and vetted also in accordance with the company policies / authority matrix.
    • Receive, stamp and log all invoices received on a daily basis, and distribute to appropriate personnel that same day.
    • Prepare PowerPoint slide presentations as requested.
    • Maintain an organized filing system, triage accordingly all telephone inquiries.
    • Coordinate internal and external meetings.
    • Complete, track, and obtain payment approvals for Business Licenses
    • Key in and submit government reports online once prepared and approved for submission
    • Assist with the tracking of unclaimed property and obtain payment approvals once reviewed by accounting
    • Review & complete paperwork for meeting Cards
    • Ensure supporting documentation for MJE is uploaded to SharePoint
    • Initiate IAMs for the whole US Finance organization
    • Scan and save royalty statements / copy approval top sheets (100 quarterly)
    • Book and manage travel reservations for identified individuals
    • Continuous and consistent performance of administrative tasks, including but not limited to, ordering supplies, making photocopies, scanning of documents, preparing expense reports, etc.

    Qualifications

    • High school diploma required; college degree preferred
    • Minimum of 3 years’ of experience supporting a senior-level executive
    • Strong attention to detail
    • Ability to handle highly sensitivity information with complete confidentiality
    • Ability to partner with and advise supervisor and team
    • Ability to work in a time-sensitive, fast-paced environment
    • Demonstrate ownership and execution of primary responsibilities, anticipate needs and solve issues quickly/effectively
    • Strong ability to multi-task projects across groups
    • Strong verbal and written communication skills
    • Ability to engage with internal/external stakeholders to coordinate meetings/travel
    • Ownership mindset for projects and ability to follow-up and see projects through to completion
    • Maintain a consistent work schedule regarding work times. Provide timely notice when a change in the work schedule is required.
    • Strong working knowledge of Word, Excel, PowerPoint, and Outlook
    • Ability to lift up to 10 lbs. - boxes containing documentation

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